John-Philip Johansson
Jun 13, 2017
  5427
(12 votes)

Introducing Group/Role support in Content Approvals

This feature was released in CMS UI 10.10.0.

What are Groups/Roles?

Groups, or Roles, are already commonly used in the CMS to manage access rights and other settings that should apply to a group of users instead of setting them individually. A commonly mentioned use case for Content Approvals is to add a group of users to a step instead of individual users. For example, adding the "Legal Department" group as a reviewer. This makes setting up content approval sequences easier as well as allowing the members of a group to change without having to change the sequence. So if there's a new hire in the "Legal Department" or someone leaves for another position, you just have to update the group and the new hire is included in the reviews (both ongoing and future reviews) and the removed user can no longer review content.

 Image blog-role-reviewer.gif

What about Notifications in large groups?

Adding a very large group will result in notifications being sent out to all the current members of the group on every step in a content approval sequence. This can have negative effects on the performance of the server, as well as probably annoy users. Therefore, we have added a new configuration setting, "ApprovalStepRoleUserLimit", that defaults to 100 users per group. Adding a group larger than this setting to a content approval sequence, triggers a validation warning, and it also limits the amount of notifications per group.

What are known limitations?

There can be limitations depending on the role provider used. See the SDK for more information.

Jun 13, 2017

Comments

Please login to comment.
Latest blogs
Caching & Rendering of metadata from the DAM

For the EPiServer.Cms.WelcomeIntegration.UI 1.2.0 release, we have facilitated the ability to cache and render metadata from assets within the DAM....

Matthew Slim | Jun 2, 2023

Conversion Rate Optimization: Maximizing ROI through Data-Driven Decisions

In today's digital landscape, businesses are constantly looking for ways to improve their online presence and drive more conversions. One effective...

JessWade | Jun 1, 2023

Enhance Your Writing with Suggestions

Are you tired of staring at a blank screen, struggling to find the right words? The Epicweb.Optimizely.AIAssistant Addon is here to revolutionize...

Luc Gosso (MVP) | May 31, 2023 | Syndicated blog

Content Graph - Letting GraphQL do all the hard work for you

Background As we have seen before, setting up Content Graph on the CMS side is pretty easy. However, when it comes to the “head” part of the setup,...

Kunal Shetye | May 26, 2023 | Syndicated blog